Pasta Potluck and Annual General Meeting; Tuesday, 2014 October 28 @ 6pm; UofL SU240 (Galileo's Lounge)

All Campus Roots Garden Members and Gardeners are invited to the Annual General Meeting ... to be preceded by a Pasta Potluck!  We look forward to seeing everyone there!

When:  Tuesday, 2014 October 28; Pasta Potluck @ 6pm with AGM starting @ 7pm

Place:  Galileo's Lounge (North end, Food Court, Students' Union Building)

The Potluck is a Pasta Potluck; spaghetti and sauce will be provided; you bring whatever you feel is an appropriate side dish.  Please bring your own plates, utensils, and napkins

Parking is available in Lots F, FS, and G.  

Follow this LINK to a map of University Campus with key landmarks and parking lots identifed.

The Annual General Meeting will follow.  In addition to various reports, there are two key items of business to be conducted:

1.  Elections to the Board of Directors:  All positions are open for nominations including:

-President

-Vice-President
-Secretary
-Treasurer
-Membership Coordinator
-Directors (5)

Descriptions of the duties and responsibilities for these positions may be found in the CRCGA Bylaws (Article 5).

2.  Proposed changes to the CRCGA Bylaws.  The current wording and proposed amendments are as follows.

Article 2 – Membership

Current:
       1. Any person living in Lethbridge may become a member by paying an annual membership fee of five dollars ($5).

        Amendment:
               1. Any person, family, or group living in the Lethbridge Community may apply to become a member by paying the current annual membership fee. All Applications are subject to approval by the Board.

Current:

       2. Members may apply to rent garden plots by submitting an application to the Board of Directors, signing the gardener agreement form, and paying their plot rental fees and plot maintenance deposit.

        Amendment:
               2. Members may apply to rent garden plots by submitting an application to the Board of Directors, signing the gardener agreement form, applicable waivers, and paying their plot rental fees and plot maintenance deposit.

Current:

       5. Plot rental fees are determined by the square footage of the garden plot(s) rented and are payable by all members at a general meeting. The fee per square foot is set annually by the Board of Directors.

        Amendment:

               5. Plot rental fees are determined by the square footage of the garden plot(s) rented and are payable by all members at or before the orientation meeting. The fee per square foot is set annually by the Board of Directors. Gardening members who withdraw after paying their fees, have 2 weeks after the orientation date to do so and receive a refund, after which time, all fees are forfeited.

Article 3 – Meetings

Current:

        2. The Association shall hold an orientation meeting on or before May 15 of each year. All members are required to attend the orientation meeting meeting. If a member is unable to attend this meeting, they must arrange with the Membership Coordinator for an alternate orientation session.

        Amendment:

                2. The Association shall hold an orientation meeting on or before May 15 of each year. All members are required to attend an orientation meeting. If a member is unable to attend a scheduled orientation meeting, they must make arrangements with the Membership Coordinator prior to the meeting. Plots are not guaranteed until payment is received.

Article 5 – Executive Officers and Directors

5. Membership Coordinator

Current:

        c. The Membership Coordinator is also responsible for distributing and collecting keys to the Garden and for maintaining records of such activities.

        Amendment:

                Removed